Communications, Meeting Planning, Project Management/Program Development
4 Year Degree
WORKING WITH CLIENT ASSOCIATION: International Parkinson and Movement Disorder Society
POSITION REPORTS TO: Associate Executive Director, MDS
DIRECT REPORTS: Two Program Managers
GENERAL SUMMARY: The Assistant Director of Education provides high-level management and administrative support to the Association’s leadership and the Associate Executive Director in the coordination of the Association’s educational programming and related leadership activities. The Assistant Director of Education leads the development of needs assessments, learning objectives, course planning, templates and the CME Program.
POSITION RESPONSIBILITIES (Minimum of 37.5 hours/week):
Supervise the Program Managers ensuring that they can be successful in their job responsibilities and comply with all performance standards.
Manage identified program areas, including the general education program, CME program, regional education programming and related activities, in addition to other workshops, programs and initiatives, as assigned; providing leadership and working in tandem with the appropriate Committees from program concept to completion.
Develop comprehensive budgets for assigned programs, identify program venues and provide direction for venues, coordinate logistics, invite faculty, organize speaker travel, tabulate program evaluations, and compose executive program summaries.
Provide team support as needed for course development and onsite travel outside one’s assigned section.
Oversee the maintenance of all files for all programs certified for CME credits, including live, online, and enduring programs; including, but not limited to Congress evaluations, faculty financial disclosures, pre- and post-tests, certificates, and faculty slide review. Work with Associate Executive Director to ensure continued compliance with appropriate accreditation guidelines toward the next re-accreditation cycle (ie, completion of all accreditation reports).
Manage development and production of enduring materials from concept through completion with joint or co-sponsor(s).
Develop course syllabi and other program-related materials.
Manage registration processes for assigned programs.
Support the Associate Executive Director and assigned committees, task forces, sections or other work groups, as needed to achieve objectives in accordance with the Association’s strategic plan including, but not limited to, development of reports, agendas, minutes, timelines, action plans, correspondence, and other presentation materials; as well as keeping the Association’s action item report and program approval grid up to date at all times.
Handle administrative procedures such as cash sheets, check requests, invoices, booking staff travel, drafting and distributing staff memos and board reports.
Provide full secretarial support to the educational Course Director.
Provide for the onboarding of new MDS-Education personnel. This includes creating and updating a manual for onboarding and a checklist for the new/transferred employee.
Perform annual evaluation of all templates used by Program Managers and revise and communicate as necessary.
Oversee the completion by staff of all planning timelines, including post activities, budget links and evaluation links
Other duties as assigned.
AMOUNT OF TRAVEL REQUIRED: Approximately 3-4 weeks per year including some international travel; some early morning/evening and weekend work required.
EDUCATION/EXPERIENCE REQUIRED: Bachelor's degree required. Program management, committee and meeting management and communications experience required. Experience with supervision of staff required. Experience with adult learning and curriculum development required. Excellent organizational and verbal and written communication skills required. Word processing and spreadsheet skills in MS Office environment are essential. Previous association management experience and familiarity with nonprofit boards of directors preferred. Experience with Continuing Medical Education (CME) is preferred.
PHYSICAL REQUIREMENTS: Occasional lifting of up to 50 lbs. may be required.
EDI is one of the top five association management firms in the U.S., providing professional services for national and international medical, trade and scientific associations. Our 50 years of experience are a key asset to the associations we serve, with client relationships exceeding 30 years.
SUMMARY OF EMPLOYMENT BENEFITS
- One of the top 5 largest association management companies worldwid...e employing 150 professionals. EDI manages 30 clients with national and international membership bases with events held globally.
- Competitive salaries in the association management industry.
- Flexible, fun, challenging work environment with advanced computer and support systems.
- Team work environment.
- Opportunities for skill development and career advancement.
- Commitment to professional development.
- Updated, contemporary office space.