The Project Manager for Scientific assists the Senior Associate Director in the planning and coordinating of all activities related to the American Psychiatric Association’s (APA) Annual Meeting and IPS: Mental Health Services Conference. Housed within the Division of Education, the project manager will work in the Office of Scientific Programs (OSP) which is responsible for the development and implementation of the educational content of these two meetings. Primary responsibilities for this position includes the direct management of projects associated with the planning committees, assisting with adherence of production timelines, coordinating with the Office of CME, and assisting with various departmental tasks as assigned. The Project Manager is also responsible for assisting the Senior Associate Director with developing, administering, and implementing administrative procedures and operational methods for the efficient functioning of all Annual Meeting and IPS: Mental Health Services Conference activities and ensuring that ACCME guidelines are followed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for assisting the Senior Associate Director with planning and executing all programmatic aspects of the Annual Meeting and IPS: Mental Health Services Conference
• Creates and tracks detailed work plans which identify and sequence the activities needed to successfully implement the meetings/conferences noted above. Work plans cover topics including session scheduling, room assignment, acquiring faculty materials, abstract solicitation, and other work plans as assigned. • Uses project management approaches to ensure that meeting/conference initiatives adhere to project milestones, scope, and policies. • Consults with the Sr. Associate Director and the Division of Education Business Manager on the processing of all SPC reimbursement requests, and ensures that faculty and committee members adhere to budget/travel related policies. • Provides organizational support to staff within the Office of Scientific Programs including drafting and reviewing documentation, organizing internal and external meetings, maintaining accurate records and schedules, and communicating with our scientific program committees.
Travel to Annual Meeting and IPS: Mental Health Services Conference
• Onsite support to member attendees, faculty, and program committee members
Other duties as assigned
EXPERIENCE AND PROFESSIONAL QUALIFICATIONS:
Bachelor’s Degree in relevant discipline and a minimum of four years related work experience in associations; or, Bachelor’s Degree in relevant discipline, Project Management certification and a minimum of two years related work experience. Work experience to include planning and executing projects, assisting with multiple complex projects, strong project management skills with attention to detail. Experience with educational and/or mental health programs is preferred. Experience with project management, event management, and/or abstract management software is preferred. Demonstrated ability to work collaboratively as a team member and excellent organizational communication skills. Proficiency using the Microsoft Office Suite.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Enthusiastic: Shows intense and eager enjoyment and interest
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
To apply to this position please go to: www.psychiatry.org/about-apa/work-at-apa/project-manager-for-scientific-programs
The American Psychiatric Association is an organization of psychiatrists working together to ensure humane care and effective treatment for all persons with mental illness, including substance use disorders. It is the voice and conscience of modern psychiatry. Its vision is a society that has available, accessible quality psychiatric diagnosis and treatment.